To check out a fifth file at the same time, which requirement is needed?

• A. Verbal approval from supervisor
• B. No documentation needed
• C. A signed form from CFD
• D. A note from patient

Answer: (C)

In healthcare records handling, access to patient files must be formally authorized in writing to protect privacy and provide an audit trail. Verbal approval isn’t verifiable later, and no documentation leaves no record of who accessed what or when. A note from the patient doesn’t authorize release or specify the scope and duration needed for file handling. A signed form from the department that manages confidential files (CFD) gives official authorization, names exactly which files can be checked out, by whom, for how long, and for what purpose. This creates a clear, traceable process, which is especially important when multiple files are involved. That’s why the signed form from CFD is the correct requirement.